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Job Overview
| Company | WizardTales (wx1 Cloud) |
|---|---|
| Job Role | Executive Assistant (EA) to CEO & COO |
| Qualification | Any Graduate (Relevant Administrative Experience Preferred) |
| Experience | 3+ Years as Executive Assistant / Personal Assistant |
| Job Location | India |
| Work Mode | Remote |
| Job Type | Full Time |
| Salary | Competitive (Based on experience) |
| Application Mode | Online |
About Company
WizardTales operates wx1, a next-generation public cloud platform designed to support data-intensive and latency-sensitive workloads. The company focuses on helping Indian businesses run faster and more efficiently while significantly reducing cloud infrastructure costs.
wx1 is designed as a cost-disruptive public cloud alternative capable of reducing the total cost of ownership for businesses by up to 60%. The platform is built to meet important regulatory requirements such as CERT-In and RBI data residency mandates, ensuring secure and compliant cloud infrastructure for Indian companies.
The company aims to help organizations run applications on a secure, sovereign, and high-performance cloud platform while delivering scalable infrastructure for modern digital workloads.
Detailed Responsibilities
The Executive Assistant will work closely with the CEO and COO and play a key role in ensuring smooth executive operations and efficient time management.
Key responsibilities include:
Manage end-to-end calendar scheduling for the CEO and COO across multiple time zones.
Schedule and reschedule meetings while resolving conflicts and maintaining time buffers.
Maintain meeting efficiency by ensuring proper agendas, objectives, and relevant participants.
Reduce unnecessary meetings and protect focus time for executives.
Manage and triage communications across email, LinkedIn, WhatsApp, and Slack.
Draft professional executive-level responses and highlight key decisions required.
Prepare meeting briefs, agendas, and supporting documents before meetings.
Take structured meeting notes and share decisions and action items within 2 hours after meetings.
Track tasks, owners, and deadlines to ensure timely completion.
Maintain an executive task tracker using tools like ClickUp, Notion, Asana, or Jira.
Send daily executive summaries covering meetings, priorities, and pending decisions.
Support administrative tasks such as travel planning, expense tracking, invoices, and documentation.
Eligibility Criteria
Candidates applying for this role should meet the following requirements:
Minimum 3 years of experience as an Executive Assistant or Personal Assistant supporting senior leadership.
Excellent written and spoken English with strong professional communication skills.
Strong organizational and multitasking abilities.
High level of confidentiality and professional judgment.
Ability to manage tasks independently and ensure timely completion.
Comfortable working remotely and coordinating across time zones.
Ability to overlap 2–4 hours daily with the Europe/Berlin time zone.
Skills Required
Applicants should possess the following skills:
Executive calendar and schedule management
Professional communication and email drafting
Task tracking and follow-up management
Strong organizational and administrative skills
Experience with collaboration tools such as Google Workspace, Zoom, or Google Meet
Familiarity with productivity tools like Notion, ClickUp, Asana, or Jira
Ability to manage confidential information responsibly
Time management and multitasking skills
Selection Process
| Stage | Process |
|---|---|
| Stage 1 | Online Application |
| Stage 2 | Resume Screening |
| Stage 3 | Practical Test / Task Assessment |
| Stage 4 | Final Interview |
Salary & Benefits
WizardTales offers a competitive compensation package along with several benefits for employees.
Expected ₹6 LPA – ₹12 LPA
Benefits may include:
Fully remote work opportunity based in India
Flexible working hours with asynchronous work options
Direct exposure to company leadership (CEO and COO)
Opportunity to grow into a Senior Executive Assistant role
High ownership and impact within the organization
Fast decision-making work culture that values productivity and efficiency.
How to Apply
Follow these steps to apply for the position:
Visit the official job listing page.
Prepare your updated resume.
Write 5–8 lines describing your previous executive support experience (calendar management, inbox handling, meeting coordination, etc.).
Mention your Europe time zone overlap availability in IST.
Include your current salary, expected salary, and notice period.
Submit your application through the online portal.
Selected candidates will be invited to complete a short practical test before the final interview.
Click HERE to Apply
Resume Tips
Highlight your experience supporting CEOs, founders, or senior executives.
Mention tools used for calendar management, task tracking, and communication.
Showcase examples where you handled high-pressure schedules or complex coordination tasks.
Keep your resume concise and focus on executive support experience.
Interview Tips
Demonstrate strong organizational and communication skills.
Provide examples of managing multiple stakeholders and time zones.
Show how you ensured timely follow-ups and task completion.
Highlight your ability to protect executive time and improve meeting efficiency.
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